Sending fax from an Outlook account is a quick and seamless way to incorporate online faxing into your business workflows. Start here to learn how it works, the benefits it could bring you, and more.
To send a fax from Outlook:
Sending a fax by email lets you send faxes through an online fax service, like FAX.PLUS, attached to your email account. You don’t need a fax machine or other related hardware and can do everything you need to, right from the email account you already use.
When you send a fax from Outlook—or your chosen email client—FAX.PLUS essentially converts the email information into fax format. Then, it calls the fax number you’ve chosen and sends the message just like a normal fax.
Fax via Outlook or other email accounts isn’t only about sending faxes, either. With FAX.PLUS, you can receive faxes in your email inbox, too. As long as the fax is sent to the online fax number assigned to your account, FAX.PLUS can forward it to your email mailbox.
The email to fax feature of FAX.PLUS allows users to receive and send fax from Outlook on laptop, desktop computers, and mobile devices.
The FAX.PLUS email to fax feature supports every version of Outlook on Windows and Mac. You can also send a fax through Outlook on your mobile device. In fact, it’s just as simple to fax from iPhone or Android using your Outlook account as it is to use your desktop or laptop.
You can send faxes from Outlook, receive faxes on Outlook, and get the delivery reports for your sent faxes in your inbox.
Learning how to send a fax from Outlook is really simple. All you need to do is follow these steps:
Go to the Send Fax section and enter the recipient’s fax number in the To field (country code + area code + fax number). You can send faxes from your computer to multiple fax numbers at once.
Attach the documents you wish to fax. You can also add an optional fax cover sheet to your faxes and add some details about the recipient.
Send your fax and wait for the confirmation report. You will receive the report in your email, via push notification within FAX.PLUS mobile app and can also be viewed in your Web dashboard.
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The email to fax feature is designed to make it as easy as possible to send a fax without having to leave your desk or find a fax machine. All you need to do is compose an email using the email address registered to your FAX.PLUS account and address it to the recipient's fax number. It’s an environmentally-friendly way to send a fax online and you can receive the delivery confirmation report right into your mailbox.
We encrypt data at rest using 256-bit Advanced Encryption Standard (AES). To protect data in transit between our apps (mobile, web or API) and our servers, we use Secure Sockets Layer (SSL)/Transport Layer Security (TLS) for data transfer, creating a secure tunnel protected by 128-bit or higher Advanced Encryption Standard (AES) encryption.
FAX.PLUS allows you to get a dedicated local or toll-free fax number to send and receive fax online on your computer or other supported devices and platforms. There is also the option to keep your existing fax number and port it to FAX.PLUS.
Whether you're a small business or a large corporation, online fax services can save you time and money. With FAX.PLUS, there's no need to invest in physical fax machines or dedicate landlines to faxing, and you don't need to worry about the cost of maintenance, ink, or paper. You can simply send a fax from Outlook or another email account, your computer, or your mobile.
FAX.PLUS makes it easy for your teams to learn how to fax online and to do it as part of their day-to-day work. There’s an intuitive and easy-to-use FAX.PLUS app for both iOS and Android devices. Once you’ve downloaded and installed it onto your chosen device, sending faxes online is quick and simple. You can also still use the email to fax feature from your mobile, too, and it’s just as straightforward as doing it on your laptop or PC.
In order to make it easy to fax using Outlook and otherwise fit faxing easily into your workflows, FAX.PLUS has native integrations with Microsoft products, as well as with Slack and Google tools. What’s more, you can create and customize your own integrations with ease, thanks to either the Zapier integration or programmable fax API.
Now you know how to fax with Outlook, you might be wondering why you’d want to add it to your business process. The answer to that is that faxing from Outlook delivers a range of benefits:
With old-fashioned faxing, you were tied to your fax machine. You had to be in the same place as it was to feed, send, and receive faxes. Online fax gives you the kind of mobility that modern business communication needs.
Sending a fax from Outlook, another email client, or the FAX.PLUS app is something you can do on the move, no matter where you are. The process is simple and straightforward, and makes faxing convenient, even for businesses with hybrid or fully remote teams.
As well as being less convenient than online faxing, traditional fax could often be very time and cost intensive.
Feeding documents, one sheet at a time, into a fax machine is tedious at best and unquestionably slow. What’s more, there’s all that downtime if a fax machine develops a fault and needs fixing.
The fax machine itself, its maintenance, paper, and toner all cost money, too, making traditional fax expensive, especially for smaller businesses.
Being able to send fax using Outlook or otherwise fax online cuts down on both the time and cost of the whole process.
Sending fax with Outlook, another email client, or directly through an online fax service like FAX.PLUS ensures you maintain high standards of security in your communications.
FAX.PLUS encrypts data at rest and in transit. All files at rest are encrypted using 256-bit Advanced Encryption Standard (AES), with unique encryption keys for each user. We use Transport Layer Security (TLS) for data transfer to protect all data in transit.
What’s more, FAX.PLUS is fully compliant with a range of certifications and standards. That includes the fact that with our service, you can send HIPAA-compliant fax with confidence.
So, now you know how to fax with Outlook, the benefits it could bring to your business, and just how easy it is with FAX.PLUS.
In the modern world, quick, simple, yet secure communication is a necessity for businesses that want to succeed. Faxing from Outlook, and other means of online fax, could be key to boosting your productivity and setting your business apart from the competition.
With FAX.PLUS it’s simple and speedy to send a fax from your Outlook email account. As long as it’s the email address you used to set up your FAX.PLUS account, you can do it in much the same way as sending a standard email. The only significant difference is that you must include the recipient’s fax number (including area code and @fax.plus in the “To” field.
Absolutely not. One of the key advantages of sending fax from Outlook (and other means of online faxing) is that you don’t need a physical fax machine. Instead of that clunky and often expensive hardware, all you need is an Outlook account, a FAX.PLUS account and an internet-enabled device.
The FAX.PLUS email to fax feature supports all versions of Outlook on Windows, Mac, and other devices. As long as your Outlook email address is the one linked to your FAX.PLUS account, you can fax straight from your mailbox.
Yes, you can. FAX.PLUS will forward faxes to your Outlook inbox, as long as they were sent to the online fax number attached to your FAX.PLUS account.
When you use FAX.PLUS to fax from Outlook, then you can rest assured that the process is safe and secure. We maintain high standards of data encryption and stay compliant with a wide array of certifications and standards (including HIPAA and GDPR).
