How to Fax from Outlook?

Receive and send fax from Outlook easily and securely.

Sending fax from an Outlook account is a quick and seamless way to incorporate online faxing into your business workflows. Start here to learn how it works, the benefits it could bring you, and more.
To send a fax from Outlook:

  • Sign up on Fax.Plus with your Outlook account.

  • On Outlook, click on Compose to create a new email message.

  • Enter the recipient's fax number followed by in the To field

  • Attach your fax documents as email attachments. (You can use the body of the email as the fax cover sheet)

  • Send the email and it will be faxed to the specified fax number(s).

Faxing from email: How does it work?

Sending a fax by email lets you send faxes through an online fax service, like Fax.Plus, attached to your email account. You don’t need a fax machine or other related hardware and can do everything you need to, right from the email account you already use.

When you send a fax from Outlook—or your chosen email client—Fax.Plus essentially converts the email information into fax format. Then, it calls the fax number you’ve chosen and sends the message just like a normal fax.

Fax via Outlook or other email accounts isn’t only about sending faxes, either. With Fax.Plus, you can receive faxes in your email inbox, too. As long as the fax is sent to the online fax number assigned to your account, Fax.Plus can forward it to your email mailbox.

How to fax from Outlook

The email to fax feature of Fax.Plus allows users to receive and send fax from Outlook on laptop, desktop computers, and mobile devices. The Fax.Plus email to fax feature supports every version of Outlook on Windows and Mac. You can also send a fax through Outlook on your mobile device. In fact, it’s just as simple to fax from iPhone or Android using your Outlook account as it is to use your desktop or laptop.You can send faxes from Outlook, receive faxes on Outlook, and get the delivery reports for your sent faxes in your inbox.Learning how to send a fax from Outlook is really simple. All you need to do is follow these steps:


Add Recipient Fax Number

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Go to the Send Fax section and enter the recipient’s fax number in the To field (country code + area code + fax number). You can send fax online from computer to multiple fax numbers at once.


Attach Fax Documents

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Attach the documents you wish to fax. You can also add an optional fax cover sheet to you faxes and add some details about the recipient.


Send Fax from Computer

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Send your fax and wait for the confirmation report. You will receive the report in your email, via push notification within Fax.Plus mobile app and can also be viewed in your Web dashboard.

Why Fax.Plus

Cross-platform online fax service with the focus on security, compliance, and ease of use


Extremely Secure

Online faxing experience that meets or exceeds strictest global security standards.
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Worldwide Coverage

Send and receive fax locally and internationally.
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Seamless online faxing experience across multiple platforms.

Why you might want to fax from Outlook

Now you know how to fax with Outlook, you might be wondering why you’d want to add it to your business process. The answer to that is that faxing from Outlook delivers a range of benefits:

More convenient faxing
With old-fashioned faxing, you were tied to your fax machine. You had to be in the same place as it was to feed, send, and receive faxes. Online fax gives you the kind of mobility that modern business communication needs.
Sending a fax from Outlook, another email client, or the Fax.Plus app is something you can do on the move, no matter where you are. The process is simple and straightforward, and makes faxing convenient, even for businesses with hybrid or fully remote teams.

Cost and time savings
As well as being less convenient than online faxing, traditional fax could often be very time and cost intensive.
Feeding documents, one sheet at a time, into a fax machine is tedious at best and unquestionably slow. What’s more, there’s all that downtime if a fax machine develops a fault and needs fixing.
The fax machine itself, its maintenance, paper, and toner all cost money, too, making traditional fax expensive, especially for smaller businesses.
Being able to send fax using Outlook or otherwise fax online cuts down on both the time and cost of the whole process.

Secure communication
Sending fax with Outlook, another email client, or directly through an online fax service like Fax.Plus ensures you maintain high standards of security in your communications.
Fax.Plus encrypts data at rest and in transit. All files at rest are encrypted using 256-bit Advanced Encryption Standard (AES), with unique encryption keys for each user. We use Transport Layer Security (TLS) for data transfer to protect all data in transit.
What’s more, Fax.Plus is fully compliant with a range of certifications and standards. That includes the fact that with our service, you can send HIPAA-compliant fax with confidence.  

Fax from Outlook and boost your productivity

So, now you know how to fax with Outlook, the benefits it could bring to your business, and just how easy it is with Fax.Plus. In the modern world, quick, simple, yet secure communication is a necessity for businesses that want to succeed. Faxing from Outlook, and other means of online fax, could be key to boosting your productivity and setting your business apart from the competition.


How can I send a fax from an Outlook email?
With Fax.Plus it’s simple and speedy to send a fax from your Outlook email account. As long as it’s the email address you used to set up your Fax.Plus account, you can do it in much the same way as sending a standard email. The only significant difference is that you must include the recipient’s fax number (including area code and in the “To” field.
Do I need a fax machine to send faxes from Outlook?
Absolutely not. One of the key advantages of sending fax from Outlook (and other means of online faxing) is that you don’t need a physical fax machine. Instead of that clunky and often expensive hardware, all you need is an Outlook account, a Fax.Plus account and an internet-enabled device.
Can I receive faxes in my Outlook inbox?
Yes, you can. Fax.Plus will forward faxes to your Outlook inbox, as long as they were sent to the online fax number attached to your Fax.Plus account.
Is faxing from Outlook email secure?
When you use Fax.Plus to fax from Outlook, then you can rest assured that the process is safe and secure. We maintain high standards of data encryption and stay compliant with a wide array of certifications and standards (including HIPAA and GDPR).

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