A fax cover sheet is a page that is faxed to your recipient before your actual fax message and is used to identify the sender, the intended recipient, the subject, and maybe a few lines about the content of the attached documents. Fax cover sheets can be used for different purposes, from protecting the content of the actual fax message to adding more details about the intended recipient.
If you are sending a sensitive legal document or patients’ protected health information (PHI), make sure to add a fax cover sheet to prevent unauthorized or accidental disclosure of the document that is being faxed.
You can utilize our Google Docs add-on or Word add-in to design a fax cover sheet or use available Office fax covers and fax them directly on Microsoft Word or Google Docs. You can also choose to use the body of your email as a fax cover sheet when using the Email to Fax feature.
To reduce the possibility of unauthorized individuals gaining access to faxed PHI or ePHI, you can add a disclaimer in your fax cover sheet and mention this fax transmission contains confidential information, which may be protected health information.
FAX.PLUS already has a pre-formatted fax cover sheet that includes information about the sender, the recipient, and the document you are faxing. If you choose to add this cover sheet, it will be faxed as the first page along with your other documents.
Note: When adding your own custom cover sheet, make sure it is ordered as the first page for transmission.