How to Fax a Word Document

Send a fax from MS Word directly or fax a Word document from computer or phone

Use the Fax.Plus Word add-in to send an open document, or upload a saved DOC or DOCX from your computer or phone. No fax machine or phone line is needed.

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How to fax a Word document? Step-by-Step Guide

Sign up for a free account on Fax.Plus, upload your Word files, and send them to a fax number. Use these steps for a saved DOC or DOCX, or choose the Word add-in below to send an open document.

Sign up for a free account on Fax.Plus and log in. If you are faxing a Word document from your phone, get the Fax.Plus app from Apple App Store or Google Play.

Go to the Send Fax section in your Fax.Plus Dashboard, and type in the fax number of your recipient including the country code and area code.

Before attaching your saved DOC or DOCX, open it to check its text, signatures and page breaks. Attach the final document and include a fax cover sheet if needed.

Arrange your files in the desired order. The top file is sent first; pages within each document follow that document's page order.

Click Send to submit your fax, then check its final status in your Fax.Plus Dashboard. A successful transmission means the destination fax equipment acknowledged receipt, not that a person read or accepted the document.

Email confirmation depends on your notification settings. You can also view the transmission result and confirmation report in Faxes > Sent.

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Choose how to fax your Word document

Send an open document with the Word add-in, or attach a saved Word file in Fax.Plus. The phone and email options below use the saved file. Receiving faxes is separate and requires a paid plan with an assigned fax number.

How to fax from Microsoft Word

Fax.Plus add-in beside an open Word document

The Fax.Plus add-in lets you fax the document open in Microsoft Word or Word Online. Installing the add-in is free; sending uses your Fax.Plus account's available allowance or credit. Microsoft Office 365 does not itself provide the fax service.

Download and install the Fax.Plus Word add-in from Microsoft Store.

Open the Word document you wish to fax, or create a new one from scratch. Save the final version and check its text, signatures and page breaks.

In Word, go to Insert and select My Add-ins. Depending on your Word version, the command may appear under Add-ins or Home > Add-ins.

Select the Fax.Plus add-in to open it. If it is missing, search for Fax.Plus in the add-in store and add it to Word.

On the sidebar popup, sign in to your Fax.Plus account.

Enter your recipient's fax number, including the country and area codes, and check it against the recipient's instructions.

Optional: Add a cover page and review any available sending settings before you submit the document.

Click Send, then check the final transmission status in Fax.Plus. Submitting the document does not mean it has already been delivered.

Install extension

How to fax a saved Word document from a computer?

Use this route when you already have a DOC or DOCX, or prefer not to install the Word add-in. Save the finished file on your PC or Mac, then sign in to Fax.Plus in your browser. You do not need Word running to upload it.

Open the Send Fax section in your Fax.Plus Dashboard and enter your recipient's fax number.

Attach your saved DOC or DOCX. Check that you selected the final version, and add an optional cover page if needed.

Click Send to submit your fax. Check the final status in your Fax.Plus Dashboard or confirmation report before treating the transmission as successful.

How to fax a Word file from your phone?

Save the Word document where your phone can access it, then attach it in the Fax.Plus mobile app. This sends the saved file; it does not require an add-in inside the Word mobile app.

Download the Fax.Plus mobile app from Apple App Store or Google Play.

Navigate to Send Fax and enter the recipient's fax number, including the country and area codes.

Attach the saved DOC or DOCX you want to fax. Check that it is the final version and include a cover page if needed.

Select Send, then check the transmission status in Fax.Plus. Wait for the final result before assuming that the fax succeeded.

Can you fax a Word document by email?

You can attach a saved Word document to an email and send it through Fax.Plus. Email to Fax requires a paid plan and must be enabled in your account; the Free plan uses the web or mobile app instead.

Use the email address linked to your paid Fax.Plus account. In Fax.Plus, open Settings > Faxing > Email to Fax > Configure and enable Ability to Send Fax via Email.

Compose an email, entering the recipient's fax number in the "To" field. Write the destination’s fax number (including country and area code) followed by @fax.plus (for example, +16692001010@fax.plus).

Attach the final DOC or DOCX you want to fax. Include email body content only if you have enabled Include Email Content in Fax.

Send the email, then check the final transmission status or confirmation report in Fax.Plus. An email leaving your outbox is not confirmation of successful fax delivery.

How to fax a Word document stored in OneDrive?

OneDrive stores your document; the Word add-in runs in Microsoft Word. Open the stored Word document in Word for the web, then use the Fax.Plus add-in. Alternatively, download the DOC or DOCX and use the saved-file route above.

Install the Fax.Plus Word add-in if it is not already available in Word.

Open OneDrive, find the Word document you want to fax, and open it in Word for the web.

In Word for the web, open Add-ins. Use Insert > My Add-ins where that command is shown; ribbon labels may vary.

Select the Fax.Plus add-in to open its sidebar.

On the sidebar popup, sign in to your Fax.Plus account.

Enter your recipient's fax number, including the country and area codes.

Review the open document and add a cover page if needed.

Click Send, then check the final transmission result in Fax.Plus.

Document illustration for the Fax.Plus Word add-in

Word add-in compatibility

Use the Fax.Plus Office add-in with Word 2013, 2016 or 2019 on Windows, Word 2016 on Mac, or Word Online. If you cannot use the add-in, save your DOC or DOCX and send fax online through Fax.Plus in a browser, following your organization's policies.

Why Fax.Plus?

Use the method that fits your Word document, understand the account requirements, and keep a record of the transmission.

Send without hardware

Send a saved Word document from your computer or phone without a fax machine or phone line, or use the Word add-in.

Protect stored files

Stored files, including your faxed documents, are encrypted at rest with 256-bit AES, using a unique encryption key for each user.

Receive fax replies

Receiving faxes requires a paid plan and assigned number. You do not need your own receiving number to fax a Word document.

Use email attachments

Email a saved Word attachment from your account address with a paid plan and Email to Fax enabled. Then check the fax result.

Check sending costs

Check your available allowance or credit before sending. The Free plan's one-time allowance requires mobile verification; destination and transmission duration affect usage.

Meet HIPAA conditions

HIPAA workflows require Enterprise, activated Advanced Security Controls and a signed BAA. Confirm your organization's requirements before sending protected health information.

Word faxing FAQs

Does Office 365 have a fax feature?

Word does not include a built-in online fax service. Use the Fax.Plus Word add-in to send an open document, or upload a saved DOC or DOCX to Fax.Plus. A Word or Microsoft 365 account alone does not send the fax.

Can I fax a Word document for free?

You can send a saved Word document through the Fax.Plus web or mobile app using the Free plan's one-time allowance of 10 pages after mobile-number verification. The allowance does not renew monthly, and destination or connection-duration charges can use more than one allowance page per document page. Email to Fax requires a paid plan. Installing the Word add-in is free, but transmission uses your account's available allowance or credit.

Does Word have a fax template?

A fax template is a cover sheet, not a way to transmit the document. You can use a suitable Word cover-sheet template or a Fax.Plus printable template, fill in the sender and recipient details, and place it before your document. Check that the completed file is saved before sending.

Is Fax.Plus HIPAA compliant?

Fax.Plus HIPAA workflows require the Enterprise plan, activated Advanced Security Controls and a signed Business Associate Agreement. Check your organization's requirements before sending protected health information. Installing the Word add-in does not by itself make your Microsoft environment or fax workflow HIPAA compliant.

How do I send a fax in Word 2016?

Install and open the Fax.Plus Word add-in, sign in, enter the recipient's full fax number, and send the open document. Word 2016 is documented for Windows and Mac. If the add-in is unavailable, save the DOC or DOCX and attach it through the Fax.Plus web app instead.

What if I cannot install the Word add-in?

Save the finished document as DOC or DOCX and upload it through Fax.Plus in your browser. You do not need Word running to send the saved file. If you are using a workplace device or account, follow your organization's installation and document-handling policies; the browser route does not override them.

Continue faxing beyond Word

Prepare a PDF or document bundle, switch to another app, or choose a guide for your Mac or Windows computer.

Fax your Word document.

Create an account to send a saved Word document from your computer or phone, or use the Word add-in. Check the final transmission result after sending.

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