Fax is still not dead in your business and you need to use your old fax machine to communicate? Well, have you ever thought to switch to online fax services and get rid of your heavy device? If so, there is nothing to discuss here. But, if you are still loyal to your fax machine, it’s better to keep reading and find out why we believe it’s now the time to stop using your fax machine and switch to online fax services:
Why is the time to switch to online fax services?
Let’s Go Green
Do you how many papers companies waste yearly for printing any incoming fax? Well, if you switch to virtual fax services, you no longer need to print all your received faxes and you get to choose which pages to archive digitally and which pages to keep as physical copies.
You No Longer Are Limited to a Certain Location
Your faxes are only available where your own fax machine is located. So, if you are taking a few days off, or you are on a business trip, you won’t have access to your faxes and there is a change you miss an important document when you come back.
There is no Maintenance Cost
How much do you spend for the maintenance cost of your fax machine? And how often do you have to replace your broken machine with a new one? Well, using an internet fax service, there won’t be such costs and you get to send and receive as many pages as you want without worrying about depreciation or maintenance. It’s now the time to say goodbye to buying ink, toner, paper and all the needed equipment.
There is no Annoying Setup
Say, you’ve already bought a new fax machine and you have to set it up before being able to send and receive faxes. The setup process may get annoying after a while and therefore you need to call an expert to fix the problem for you. It’s going to cost you both time and money
There is no Unauthorized Access
Your fax machine is already located in the copy room of your office. Isn’t it? Well, if you go with the traditional method to receive faxes, there is a high chance that your colleagues will read the faxes on the tray. In other words, with traditional fax machines, it gets really hard to control who can read some faxes and who cannot.
It’s a Whole Lot Easier to Manage and Organize
With a fax machine, you cannot decide which faxes to print and which not. Apart from being less green, you have to manage so many faxes every day, and after a few months, it gets kind of impossible to find a specific fax between all the received pages. So, you need to put lots of time and efforts to manage and organize all your faxes, which can get really frustrating after a while.
It Handles Huge Amount of Faxes at Once
Say, you are going to send a simple form to 100 different people via your fax machine. How long do you think it takes to dial each contact separately and wait for the machine to process your request? Well, on an online fax platform, you just need to do a one-time preparation and send to multiple recipients at once.
So, if your business relies on sending and receiving faxes, or you simply need fax machines for personal use, you may consider switching to internet fax providers and get the most out of advantages of online fax services.
If you want to try an online fax service, head to the FAX PLUS website, signup a free account and try sending faxes for free.