Fax plus Logo
Corporate SolutionsFeaturesPricingLoginGet Started
Online Fax

How to Fax Online | Fax from a Computer, Mobile, Email

Clock icon
5 min read

There are different ways to send a fax online, whether you want to send a fax from a computer, mobile, or tablet. Online fax services offer many possibilities: send fax from Gmail (or any other connected email account), send fax from Google Drive, Google Docs and Google Sheets, send fax from Windows PC or Mac devices, send PDF to fax, send fax from Microsoft Word, and you can even send fax from your own enterprise software!

FAX.PLUS, the #1 ranked online fax service, enables users to send a fax online for free from different platforms and devices. So, use your Google account or email, sign up to FAX.PLUS for free and start sending faxes online.

  1. How to fax from computer
  2. How to fax from phone
  3. How to fax from Gmail
  4. How to send fax from Outlook
  5. How to fax without a fax machine
  6. How to fax a PDF document

‍Fax over Internet: A modern choice for businesses

There are plenty of organizations that still use fax, and your business might be asked to send documents this way—but how do you fax something without a fax machine? You use an online fax service to send fax over the Internet.

Cloud-based faxing brings many advantages. It saves money because you don’t need hardware, software, paper, or toner. On top of this, instead of a line rental fee, you typically pay a monthly subscription to the provider and choose the plan that suits you and provides the features you want.

With FAX.PLUS, you can send and receive from any device, which gives you extra flexibility and facilitates remote working. You can have unlimited storage capacity, with documents housed in one central place, so they’re easy to find—improving productivity and efficiency.

Online services are easy to set up and use with minimal training. You’ll even be notified when a fax arrives via email and receive confirmation of sent faxes. Giving you the assurance that your documents are safely in the hands of your recipient. 

Each user connects to the fax service through their own unique account, with permissions set by your admin. It’s more secure than everyone using a communal fax machine, and many providers, like FAX.PLUS offer high-grade encryption.

Keep reading to learn how to send a fax via the Internet.

How to fax from a laptop or other Windows computer

If you want to fax from a laptop or Windows PC, follow the steps below to start sending faxes today:

  1. Log in to your FAX.PLUS account, or create a free account (no credit card needed).
  2. Go to the Send Fax section on your Dashboard.
  3. In the To field, enter the recipient's fax number(s).
  4. Click the Add File button to attach the documents you wish to fax from your computer.
  5. Click the Send button to transmit your fax instantly.

You also have the option to add a fax cover sheet, or schedule your fax to be sent later, as well as so much more!

How to fax from Android or iOS devices

FAX.PLUS Android app and FAX.PLUS iOS app lets you send free fax documents of up to 10 pages right from your smartphone or tablet. All you need to do is download the FAX.PLUS app from Google Play Store or Apple App Store for free, then log in to your account. Once logged on, find the Send Fax section, and continue sending out your faxes! Learn more: How to Send Free Fax From iPhone.

How to fax from email? (using Gmail)

Email to fax is one of the fastest and most convenient ways to send a fax online. If you wish to send faxes from Gmail for free, follow these steps:

  1. Sign up for FAX.PLUS using your Google account. Click on the Google button to sign up with Google.
  2. Open your Gmail account and click the Compose button to start a new email.
  3. Enter the recipient's fax number, including their area code, followed by @fax.plus in the To field. Here's how the number in email form should look: (+16692001010@fax.plus).
  4. Attach the document you wish to fax from Gmail.
  5. Send your email and the fax transmission will be started right away.

You can also use the body of your email to write an optional cover sheet and the subject of the email as a note. Learn more: How to send a fax from Gmail.

How to fax documents from Google Drive? (Google Docs and Google Sheets)

The Google fax feature enables you to fax from multiple Google apps and services, including Google Drive, Google Docs, and Google Sheets. This Google integration is a perfect choice for those who store their documents and spreadsheets on Google Drive and are looking for a way to fax them straight from the Google Docs app and Google Sheets. To start integrating FAX.PLUS with Google, simply download the FAX.PLUS add-on for Google Workspace and send your faxes with ease.

Learn more about how the Google fax feature works on different products:

How to send fax from Google Docs.

How to send fax from Google Sheets.

How to send fax from Google Drive.

See also: How to send IRS forms by fax.

How to fax a document from Microsoft Office: MS Word, MS Excel, MS Powerpoint, PDFs

Thinking of setting up a fax modem, plugging a landline phone to the modem and sending a fax from MS Office? Well, there’s a much easier solution: the FAX.PLUS online faxing solution. 

Once your document, Excel file, or presentation is ready to be faxed, you just need to share the file via email and use the Email to Fax feature to fax your Word document online. Note that this method works on both Windows and Mac devices.‍

UPDATE: Whether you have a fax number or not, you can also fax your Word document directly from MS Word application with the FAX.PLUS add-in for Word. Simply get the add-in for free from Microsoft Store, follow a few simple steps, and transmit your Word document from Word 2013, Word 2016, Word 2016 for Mac, or Word Online (get FAX.PLUS add-in for Word). Learn how to fax a Word document online.

‍How to fax from Mac devices?

The FAX.PLUS web app works flawlessly on Mac devices. You just need to open the web browser on your MacBook and go to the FAX.PLUS web app and start sending a fax. But, if you want to fax from your MacBook using Apple's productivity apps such as Keynote, Pages, and Numbers, you will need to use the Email to Fax feature. Like sending fax from MS Word, you need to share your final file via email and fax from the Mail app. Learn how to send fax from Mac OS X devices.

Is FAX.PLUS a HIPAA compliant fax service?

Yes, it is. If you are looking for the best online fax service to transmit patients' sensitive data without worrying about any data breach or unauthorized access, FAX.PLUS is the online fax service you should go for. Learn more about FAX.PLUS HIPAA compliant fax service which is available for Enterprise users only.

For more general use, with any FAX.PLUS subscription (the plans start from free with no credit card information needed), you can easily and securely send a fax online and store all your documents in an encrypted tab.

Learning how to send fax free with FAX.PLUS is the first step to greater efficiency

It couldn’t be easier to set up FAX.PLUS and learn how to fax a document. You can define a number of users, and the service works seamlessly with Microsoft Office, Google Drive, Gmail, Windows, and Mac devices and on mobile with Android and iOS. There are also extensive integrations with other services like Slack and Zapier.

Once you open an account, you can send up to 10 free fax online to over 180 countries. You can buy multiple fax numbers, including toll-free, vanity, or international numbers for 48 countries. If you want to keep your existing fax number, you can port it into the platform.

There are dashboards for central management and analytics, pre-formatted fax cover sheets, and an advanced image processing engine. You can schedule faxes to be sent at specific times and resubmit failed faxes one more time free of charge.

FAX.PLUS is super-secure, with features including data encryption in transit and at rest, two-factor authentication, and single sign-on (SSO). It’s also compliant with worldwide regulations such as ISO/IEC 27001 and SOC 2.

There’s even a dedicated support team to help you migrate from your old system, and you’ll soon be saving time and money thanks to the efficient features.

FAQs about how to fax online

1. Can I fax from home as well as the office?

Most people don’t have a fax machine in their home, but you don’t need one. With FAX.PLUS, you can send and receive fax from any location. All you need is a reliable internet connection and a connected device, such as your laptop, tablet, or cell phone. Remote workers can easily learn how to fax from home or someplace else.

2. Can you fax without a landline?

Traditional fax machines were connected to the plain old telephone network, with documents transmitted via phone lines. But now it’s possible to send a digital fax with no landline required. An online fax app lets you send free digital fax using an internet connection instead. If you still have a landline at your office or home, it won’t get tied up with fax transmissions!

3. Can you email to a fax number?

An online fax service lets you send a fax via email to someone’s fax number. It works by converting the information in an email into code which can be sent through the phone lines. To do this with FAX.PLUS, you just have to open a blank email, add a subject line, and attach documents. From there,  in the “To” field you’ll insert the recipient's fax number as the user name followed by @fax.plus. For example +11234567890@fax.plus.


Featured Posts