A HIPAA Compliant Solution to Fax Medical Records
The Health Insurance Portability and Accountability Act (HIPAA) sets strict rules on how patient information must be handled. Because emails are prone to breaches and hacks, sending medical records this way is not safe.
Can You Fax Medical Records?
Yes, using a secure fax service is the best option for healthcare professionals to exchange sensitive information. By using a HIPAA compliant online fax service like Fax.Plus, doctors, nurses, and pharmacists can send and receive patient information without risking data breaches. This secure method meets HIPAA regulations and safeguards electronically protected health information (ePHI).
Why Faxing Is the Best Choice
Faxing medical records might seem old-fashioned, but it remains a secure method. Unlike email, fax data travels over the telephone network, making it less vulnerable to cyberattacks. With modern enhancements, services like Fax.Plus combine traditional faxing with state-of-the-art internet security. This means you don’t have to invest in an old fax machine or worry about outdated technology.
How to Fax Medical Records Securely
Faxing your medical records with Fax.Plus is simple:
Download and Install: Get Fax.Plus on your desktop (Windows or macOS) or smartphone (iOS or Android).
Create an Account: Sign up and select the Enterprise plan for full HIPAA compliance.
Get or Transfer a Fax Number: Choose a new fax number or migrate an existing one.
Set Up Advanced Security: Activate enhanced security controls in your profile.
Sign a Business Associate Agreement (BAA): This formalizes your commitment to HIPAA compliance.
Send Your Fax: Attach your medical documents and send them securely.
How Long Does It Take to Fax Medical Records?
Sending medical records via Fax.Plus is nearly instantaneous. Once your documents are uploaded and the secure settings are in place, your fax is sent in seconds. This quick process is ideal for urgent situations where time is critical.
When Sending a Fax, the Medical Assistant Must
When transmitting a fax that includes patient information, the medical assistant must ensure that every step complies with HIPAA guidelines. This includes:
Verifying that all security features are activated.
Using the correct fax cover sheet that clearly marks the document as confidential.
Confirming the fax number is correct to avoid sending sensitive data to the wrong recipient.
Keeping a record of sent faxes in case of audits.
The Advantages of a HIPAA Compliant Fax Service
Fax.Plus not only meets HIPAA requirements but also uses 256-bit Advanced Encryption Standard (AES) for data at rest and during transit. With data stored in highly secure centers across multiple countries, you can choose where your data is held to comply with regional data residency laws. This service is also GDPR and CCPA compliant, ensuring that patient privacy is always a priority.
Hospitals, clinics, insurance companies, and pharmacies can all benefit from a HIPAA compliant solution for faxing medical records. By choosing a modern online fax service, you ensure that sensitive information is shared securely and quickly without the need for outdated equipment.
Try Fax.Plus today—the reliable, secure, and compliant way to fax medical records while protecting patient privacy and meeting legal standards.
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HIPAA compliant fax solution.
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DISCLAIMER: The information on this site is for general information purposes only, and Fax.Plus cannot guarantee that all the information on this site is current or accurate. This is not intended to be legal advice and should not be a substitute for professional legal advice. For legal advice, consult a licensed attorney regarding your specific legal questions.
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