Best HIPAA Compliant Fax Service for Healthcare Providers
Fax technology remains vital for transmitting sensitive patient information, and countless healthcare facilities continue to favor HIPAA fax solutions over other methods of sharing medical documents.
Keep reading to find out if all online fax services qualify as HIPAA-compliant, the top considerations for choosing the right HIPAA fax provider, and why we believe Fax.Plus outperforms the competition as the leading online fax service in the healthcare industry nationwide.
Are All Online Fax Services HIPAA-Compliant?
Short answer: No. While there are many digital fax platforms that let you send and receive documents electronically, only a small number meet every requirement outlined by HIPAA to protect users’ data and both protected health information (PHI) and electronic protected health information (ePHI).
If your organization needs a HIPAA eFax solution, always verify that the service is fully compliant before you commit.
The Best 7 HIPAA Compliant Fax Services
When searching for a HIPAA-compliant fax solution, the marketplace offers various platforms. Here’s a quick look at how Fax.Plus compares to other leading providers across four main categories: pricing, document quality, ease of use, and HIPAA security.
1. Fax.Plus
Flexible pricing with seamless integration into platforms like Slack and Google Docs. High-quality encryption and full HIPAA compliance for secure healthcare use.
Pricing: Flexible plans with no hidden fees, ideal for both small practices and large enterprises.
Quality: Crystal-clear document resolution with AES-256 encryption for stored files.
Ease of Use: Streamlined, modern interface; supports direct faxing from Microsoft Word, Google Docs, Slack, and email.
HIPAA Security: Offers robust compliance measures, signs BAAs, and provides advanced security protocols.
2. mFax
Mid-range plans with reliable quality and a user-friendly interface, though advanced HIPAA integrations may be limited.
Pricing: Mid-range with several plan options.
Quality: Generally consistent document fidelity.
Ease of Use: Streamlined interface.
HIPAA Security: Offers compliance measures but lacks certain advanced integrations.
3. MyFax
Affordable with decent quality, but less intuitive and not ideal for strict healthcare security needs.
Pricing: Competitive, although additional fees may arise for higher volumes.
Quality: Maintains decent quality on most transmissions.
Ease of Use: Usable, though not as intuitive as some alternatives.
HIPAA Security: Not always the best fit for strict healthcare requirements.
4. eFax
Trusted for reliability but costly at scale; HIPAA compliance requires extra configuration steps.
Pricing: Widely known but can be more expensive for larger fax volumes.
Quality: Typically reliable fax output.
Ease of Use: Offers user-friendly features but can be cluttered in certain areas.
HIPAA Security: Provides HIPAA-compliant options but might require extra steps to sign a BAA.
5. DropboxFax
Cost-effective for casual users with Dropbox synergy, yet large files slow speeds and HIPAA isn’t a focus.
Pricing: Reasonable, especially for occasional faxing.
Quality: Generally good, though large file transfers may slow down.
Ease of Use: Straightforward interface, especially if you use Dropbox already.
HIPAA Security: Not specifically designed with healthcare in mind, so compliance can vary.
6. RingCentral
Robust communication suite with quality faxing, though complex setup and higher pricing complicate HIPAA adherence.
Pricing: Offers unified communications with potentially higher monthly fees.
Quality: Solid quality thanks to a robust infrastructure.
Ease of Use: More complex system given its wide range of communication tools.
HIPAA Security: Has HIPAA-focused tiers, but setup can be cumbersome.
7. SRFax
Budget-friendly and straightforward, praised for consistency, but fewer features may hinder deep HIPAA integration.
Pricing: Often budget-friendly for smaller practices.
Quality: Consistent; well-received by many users.
Ease of Use: Simple dashboard, but features can feel limited.
HIPAA Security: Advertises strong security, though integrations are somewhat minimal.
How to Choose the Best HIPAA Fax Solution for Healthcare Providers
Verify the BAA (Business Associate Agreement): Even if a service claims HIPAA compliance, that does not necessarily impose liability on both parties. Make sure the provider is willing to sign a BAA.
Include a Cover Sheet Option: Under HIPAA guidelines, any fax containing patient information must have a cover sheet that outlines the disclaimer, intended recipient, and safeguards the actual content.
Look for a User-Friendly Interface: Switching from a traditional fax setup to a cloud-based system should streamline processes and boost productivity. Pick a solution with an intuitive platform that’s easy to navigate.
Check for Fax Number Portability: If your current fax number is crucial for your business, confirm that you can transfer it to the new provider.
Assess Affordability: Finally, ensure the service plan fits your budget and can handle high-volume faxing if your organization frequently sends large numbers of faxes.
Why Fax.Plus Is the Best HIPAA Fax Solution for Healthcare Providers
Fax.Plus doesn’t just fulfill every crucial HIPAA requirement; it also raises the bar with advanced features and seamless integrations. Here are a few highlights that set Fax.Plus apart:
HIPAA-compliant fax platform with 256-bit Advanced Encryption Standard (AES) for stored fax files.
Slack integration for quick updates (learn more).
Direct faxing from Microsoft Word and Google Docs.
Email-to-fax functionality.
Cloud fax API for integrating with enterprise systems or custom software.
High-volume mass faxing support.
No hidden fees or setup charges.
Start faxing now.
Create an account to save time and money by sending free faxes from a computer or mobile to anywhere in the world.
DISCLAIMER: The information on this site is for general information purposes only, and Fax.Plus cannot guarantee that all the information on this site is current or accurate. This is not intended to be legal advice and should not be a substitute for professional legal advice. For legal advice, consult a licensed attorney regarding your specific legal questions.
Partner with us!
Confédération Suisse
Confederazione Svizzera
Confederaziun Svizra
Swiss Confederation
Innosuisse - Swiss Innovation Agency
