HIPAA Compliant Fax. Protect Patients & Your Business

Healthcare industry continues to rely on HIPAA compliant fax services as their preferred method for securely sending and receiving vital medical documents. At Fax.Plus, we fully comprehend the indispensable role faxing plays in healthcare operations. We’re committed to providing a trustworthy and HIPAA compliant online fax service that seamlessly aligns with your stringent data security requirements.

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HIPAA, the Health Insurance Portability and Accountability Act, sets strict guidelines to protect sensitive patient information, including when using fax for communication. Faxing can be HIPAA-compliant, but only if you use a HIPAA-compliant fax service that meets these standards. To comply, a fax service must feature encryption, secure storage, and access controls to safeguard Protected Health Information (PHI).

Send and receive files and be sure they are HIPAA compliant

Fax.Plus is a HIPAA compliant online fax service that enables healthcare professionals to securely send and receive sensitive patient information. By implementing robust security measures, including 256-bit Advanced Encryption Standard (AES) encryption and Transport Layer Security (TLS) during data transmission, Fax.Plus ensures the confidentiality and integrity of Protected Health Information (PHI).

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Is HIPAA faxing safe for highly-sensitive documents?

Fax.Plus is a secure option for transmitting sensitive healthcare documents as it provides advanced security features like encryption and access controls to protect patient data. Traditional fax machines lack the necessary safeguards.

With features such as audit trails, user authentication, and secure cloud storage, Fax.Plus ensures the confidentiality and integrity of medical records, prescriptions, and lab results. Its reliable, HIPAA-compliant platform offers healthcare organizations peace of mind while streamlining their communication processes.

Reclaim your time with patients

Incorporate Fax.Plus's HIPAA compliant fax solution into administrative healthcare processes to simplify the task of sending and receiving faxes.

Maintenance-free paperless solution

With Fax.Plus HIPAA fax service, there's no need for hardware or ongoing maintenance. Go entirely paperless, saving you time and resources.

Enhanced productivity

Fax.Plus simplifies faxing to the level of sending an email. Our user-friendly interface ensures a smooth transition to a HIPAA compliant faxing service, boosting your productivity with it's simplicity.

Flexible faxing from anywhere

Fax from any location and any device, be it your computer, mobile device, or email. Use our integrations with Gmail, Slack and more, or integrate seamlessly with our API for a hassle-free experience.

Industry leading data encryption

Fax.Plus offers industry-leading security and privacy protections, including 256-bit Advanced Encryption Standard (AES) combined with Transport Layer Security (TLS). This keeps data safe during transit, and provides a fully HIPAA compliant cloud fax service.

Efficient document management

Fax.Plus streamlines your document workflows, reducing paperwork and increasing efficiency. This leads to smoother processes, cost savings, and more focus on what matters most—providing exceptional patient care with HIPAA fax.

Swiss privacy laws

Fax.Plus follows the stipulations of Swiss privacy laws to ensure that all HIPAA cloud fax services offered with an Enterprise account are as strict and effective as they can possibly be when it comes to data security. To ensure your peace of mind, we offer a Business Associate Agreement (BAA) in line with HIPAA fax regulations.

Your trusted choice for a HIPAA compliant fax solution

Global coverage for HIPAA fax

Choose from over 40 countries, including the United States, Canada, Germany, Japan, France, to acquire a dedicated fax number that suits your HIPAA compliant faxing requirements.

Receive HIPAA compliant internet faxes even offline

Your HIPAA compliant fax number remains prepared to accept incoming faxes, even in offline moments, ensuring you never miss important documents.

Centralized administration

Manage your healthcare staff efficiently with Fax.Plus. Allocate HIPAA compliant fax numbers, add or remove users, establish managerial hierarchies, set quotas for faxing, enforce two-factor authentication, activate Single Sign-On (SSO), and more.

Effortless number porting

If you already have a HIPAA compliant fax number from another provider, our smooth transition process ensures no downtime. You can bring your existing number to Fax.Plus and enjoy all our features, maintaining a seamless experience.

Frequently Asked Questions

Is fax a HIPAA compliant means of communication?

Yes, fax can be a HIPAA-compliant means of communication if specific security measures are in place. HIPAA does not prohibit faxing PHI but requires safeguards like encryption, secure fax machines, access controls, audit trails, and secure cover sheets. HIPAA compliance depends on the implementation and maintenance of these security measures.

What happens if I don’t maintain HIPAA compliance?

The penalties for violating or failing to maintain HIPAA compliance can be severe. Violating HIPAA can be considered a criminal act, subject to very heavy fines and potentially carrying a jail sentence of up to 10 years (depending on the severity of the violation).

When does a fax need to be HIPAA compliant?

Fax needs to be HIPAA compliant whenever it is transmitting PHI (Protected Health Information) and/or ePHI (electronic Protected Health Information). To safeguard patient privacy and comply with HIPAA regulations, healthcare providers and organizations should adopt a HIPAA compliant fax service for all relevant communications.

Do I need a HIPAA compliant fax machine?

No, you don’t need a physical HIPAA compliant fax machine when using Fax.Plus, a leading HIPAA compliant online fax services. Cloud-based solutions like Fax.Plus allow you to send and receive faxes securely without investing in outdated hardware. Our platform ensures compliance with HIPAA regulations, offering features like secure data encryption, user authentication, and audit trails.

Can I keep my existing Fax number?

Yes, with Fax.Plus, you can port your existing fax number to our HIPAA compliant electronic fax service. This means you can maintain your current number while leveraging our secure, electronic faxing solutions. We make the porting process seamless and hassle-free, ensuring uninterrupted service for your business.

Will my faxes be saved?

Fax.Plus offers secure storage for your faxes in compliance with HIPAA regulations. Your faxes are encrypted both in transit and at rest, ensuring complete security. Additionally, you can manage retention policies to delete sensitive data as needed, keeping your workflow compliant with HIPAA standards.

What defines a HIPAA compliant fax cover sheet?

A HIPAA compliant fax cover sheet should include: A confidentiality notice, the sender and recipient’s names and contact information and the date and time of the fax.

Instructions if the fax is received by the wrong recipient.Using Fax.Plus, you can customize fax cover sheets to meet these requirements, streamlining your HIPAA compliant faxing process.

Which healthcare entities commonly use HIPAA compliant fax solutions?

Healthcare providers such as hospitals, clinics, pharmacies, and laboratories rely on HIPAA compliant online fax services like Fax.Plus to transmit sensitive patient information. Other entities include insurance companies, medical billing services, and government agencies involved in healthcare. Fax.Plus supports all these industries with secure and scalable electronic fax solutions.

Is sending a fax to email considered HIPAA compliant?

Sending a fax to email can be HIPAA compliant if the email is transmitted over a secure, encrypted connection and accessed only by authorized users. Fax.Plus offers HIPAA compliant fax-to-email capabilities, ensuring that all transmissions adhere to strict security and privacy standards.

What makes cloud-based HIPAA compliant faxing more secure than email?

Cloud-based HIPAA compliant faxing, like the service provided by Fax.Plus, offers advanced security features that email cannot match. These include: End-to-end encryption, Role-based access controls, Detailed audit trails for every fax, Data protection at rest and in transit.
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With Fax.Plus, you get the best HIPAA-compliant online fax service, eliminating the risks associated with unencrypted email transmissions.

Are there HIPAA compliant fax APIs available?

Yes, Fax.Plus offers a robust HIPAA compliant fax API that integrates seamlessly with your existing applications. Our API enables automated faxing while maintaining compliance with HIPAA regulations, making it an ideal solution for healthcare organizations and developers looking to streamline workflows.

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