Fax Cover Sheet Templates

Add a fax cover sheet before your actual fax message and include more details about your fax

What is a fax cover sheet?

A fax cover sheet is a page that is faxed to your recipient before your actual fax message and is used to identify the sender, the intended recipient, the subject, and maybe a few lines about the content of the attached documents. Fax cover sheets can be used for different purposes, from protecting the content of the actual fax message to adding more details about the intended recipient.

Protect Your Fax Documents from Unauthorize Access

If you are sending a sensitive legal document or patients’ protected health information (PHI), make sure to add a fax cover sheet to prevent unauthorized or accidental disclosure of the document that is being faxed.

Add Details About the Intended Recipient

If you are faxing a resume or a contract, specify details about the intended recipient, and a quick introduction of yourself and what they should expect to see in the transmitted documents.

Add a HIPAA Fax Cover Sheet Disclaimer

To reduce the possibility of unauthorized individuals gaining access to faxed PHI or ePHI, you can add a disclaimer in your fax cover sheet and mention this fax transmission contains confidential information, which may be protected health information.

Add a Pre-Formatted Fax Cover Sheet

FAX.PLUS already has a pre-formatted fax cover sheet that includes information about the sender, the recipient, and the document you are faxing. If you choose to add this cover sheet, it will be faxed as the first page along with your other documents. Learn more

Printable Fax Cover Sheet Templates

What should I include on the fax cover page?

  1. Information about the sender: Name, Title, Fax Number, Phone Number.
  2. Information about the recipient: Name, Title, Fax Number, Phone Number.
  3. Information about the sender’s company: Logo, Address, Website, Email Address, Phone Number.
  4. Information about the fax: Transmission date, number of transmitted pages, the classification of the fax (confidential, urgent, needs a reply, …).
  5. A short message about the content of the transmitted document.
  6. A short note to the intended recipient.

How can I add a fax cover sheet to my documents to fax?

  1. Use the pre-formatted fax cover sheet template. This way, you need to add information about the recipient and an optional note, and the template will be generated automatically. Learn more
  2. Use one of the available printable fax cover sheets. This way, you should download one of the available printable fax cover sheets, fill it out and add it to the list of documents to fax.
  3. Use one of your own custom cover sheets. This way, you can make the required changes on your custom fax cover sheet, and then add it to the list of documents to fax.

Note: When adding your own custom cover sheet, make sure it is ordered as the first page for transmission.